Privacy Policy

This Privacy Policy explains how information about you is collected, used and disclosed by Gathering Venues, LLC (collectively, “The Gathering Farm,” “we” or “us”) when you use our website https://thegatheringvenues.com (“Website”) and event venue services (“Services”), or when you otherwise interact with us. This Privacy Policy also describes your choices regarding use, access and correction of personal information collected about you through our Services. Please read this Privacy Policy carefully and ensure that you understand it before you start to use our Services.

This Website is owned and operated by, or on behalf of, Gathering Venues, LLC (“we”, “our” or “us”). We are the data controller in respect of personal information of our users based in the United States.

By accessing and using the Services, you acknowledge that you have read and understood the content of this Privacy Policy. We reserve the right to update this Privacy Policy from time to time. If we make changes, we will notify you by revising the date at the top of the Privacy Policy and, in some cases, we may provide you with additional notice (such as adding a statement to our homepage or sending you a notification). We encourage you to review the Privacy Policy whenever you access the Services or otherwise interact with us to stay informed about our information practices and the ways you can help protect your privacy.

INFORMATION YOU PROVIDE TO US THROUGH THE SERVICES
We collect and process information you provide directly to us via the Services. Personal data submitted through the Services include the details you submit when you inquire about our venue, request information, book an event, participate in any interactive features of the Services, communicate with us via third party social media sites, request customer support or otherwise communicate with us. The types of information we may collect include your name, email address, phone number, event date, number of guests, postal address and any other information you choose to provide. To the extent you provide credit card information through the Services, that information is collected and processed by our third-party payment processor pursuant to their Privacy Policy and practices.

INFORMATION WE COLLECT AUTOMATICALLY WHEN YOU USE THE SERVICES
When you access or use the Services we automatically collect information about you, including:

Log Files: We gather certain information about your use of the Services, including the type of browser you use, access times, pages viewed, your IP address and the page you visited before navigating to the Services, and store it in log files.

Information Collected by Cookies and Other Tracking Technologies: We use various technologies to collect information, including cookies and web beacons. Cookies are small text files stored on your device that help us understand how visitors use our website and improve your experience.

INFORMATION WE COLLECT FROM OTHER SOURCES
We may also obtain information from other sources and combine that with information we collect through our Services for purposes of user authentication and marketing. For example, if you create or log into your account using your Google credentials via single sign-on, we will have access to certain information such as your name and email address as authorized in your Google profile settings.

USE OF INFORMATION
We may use information about you to:

Enable you to have full access to the Services and venue information;
Provide, maintain and improve the Services;
Process your event inquiries and bookings, and send you related information, including confirmations and invoices;
Send you event reminders, updates, and important venue announcements;
Respond to your comments, questions and requests, and provide customer support;
Communicate with you about our venue, services, offers, promotions, and events;
Monitor and analyze trends, usage and activities in connection with the Services;
Detect, investigate and prevent fraud and other illegal activities and protect the rights and property of The Gathering Farm and others; Personalize and improve the Services and provide content or features that match your interests; Notify you about important changes to the Services, including changes or updates to this Privacy Policy;
Link or combine with information we get from others to help understand your needs and provide you with better service; and Carry out any other purpose described to you at the time the information was collected.

SHARING OF INFORMATION
We may share your personal information as follows or as otherwise described in this

With vendors, consultants and other service providers we have vetted and approved who need access to such information to carry out work on our behalf, such as catering services, event planning services, and payment processors; In response to a request for information if we believe disclosure is permitted by, in accordance with, or required by, any applicable law, regulation or legal process such as to comply with a subpoena or applicable court order; With any person to whom disclosure is necessary to enable us to enforce our rights under this Privacy Policy or under any agreement we enter into with you or to protect the rights, property and safety of The Gathering Farm or third parties; In connection with, or during negotiations of, any merger, sale of The Gathering Farm assets, financing or acquisition of all or a portion of our business by another company;
Between and among The Gathering Farm and all companies affiliated with The Gathering Farm who may act for us for any of the purposes set out in this Privacy Policy;
With analytics and search engine providers that assist us in the improvement and optimization of our Website; and
With your consent or at your direction.

We may also share aggregated or de-identified information, which cannot reasonably be used to identify you.

LAWFUL BASIS FOR PROCESSING YOUR INFORMATION
We process your personal information only where the processing is necessary for:

Performance of a contract with you (such as processing your event booking);
Compliance with a legal obligation to which we are subject; or
The legitimate interests pursued by us in promoting our business, providing the Services to our customers, and in ensuring the security, accessibility and improvement of our Website and Services.

EXTERNAL LINKS
The Website may, from time to time, contain links to external sites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites. We are not responsible for the privacy policies or the content of such sites.

MARKETING
Where permitted in our legitimate interest or with your prior consent where required by law, we will use your personal information for marketing and to provide you with promotional update communications by email about our venue, services, and special offers. You can object to further marketing at any time by selecting the “unsubscribe” link at the end of all our marketing and promotional electronic communications to you, or by contacting us using the contact details set out in the Contact Us section of this Privacy Policy.

SECURITY
We take reasonable steps, including physical, technical and organizational measures, to protect your personal information from unauthorized access and against unlawful processing, accidental loss, destruction and damage. Unfortunately, transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information submitted to us.

Your personal information will be retained by The Gathering Farm for the duration necessary to provide the Services and as necessary to comply with our legal obligations, resolve disputes and enforce our agreements. This may include retention necessary to meet our tax reporting requirements as well as time required to enforce the relevant terms of agreement or to identify, issue or resolve legal proceedings.

TRANSFER OF INFORMATION TO THE U.S. AND OTHER COUNTRIES
The Gathering Farm is based in the United States. By accessing or using the Services or otherwise providing information to us, you understand that your information will be subject to processing, transfer and storage in and to the United States where you may not have the same rights and protections as you do under local law.

YOUR RIGHTS
You may, by emailing us at haley@thegatheringvenues.com:

Request access to the personal data we hold about you;
Request that any incorrect personal data about you that we are processing be rectified;
Request that we erase your personal data; Withdraw your consent at any time where we are processing personal data relating to you on the basis of your prior consent; and Lodge a formal complaint with your local data protection authority if you have a complaint about any processing of your personal data being conducted by us.

YOUR CHOICES
Account Information

You may access, update or change personal information you have provided by emailing us at haley@thegatheringvenues.com. Note that we may retain certain personal information as necessary to comply with our legal obligations or for legitimate business purposes, such as to resolve disputes or enforce our agreements. We may also retain cached or archived copies of personal information for a certain period of time.

Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove or reject browser cookies. Please note that if you choose to remove or reject cookies, this could affect the availability and functionality of our Services.

Promotional Communications

You may opt out of receiving promotional emails from The Gathering Farm by following the instructions in those emails or by emailing haley@thegatheringvenues.com. If you opt out, we may still send you non-promotional emails, such as those about your event booking or our ongoing business relations.

Gathering Venues, LLC
140 Waldon Rd
Moore, SC 29369
haley@thegatheringvenues.com

Last Updated: January 1, 2025